Reporting
CHAIRMAN
Sue O’Day
[email protected]
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GFWC Pennsylvania clubwomen are encouraged to showcase their club’s activities by submitting a record or report that summarizes the projects and programs that have been undertaken during the previous calendar year. Club reports are submitted annually. When you take the time to write and submit reports you are, essentially, recording your club’s history.
DEADLINES
Club Presidents: Your reports must be compiled, printed, and postmarked by February 1st of each administration, and mailed via USPS (United States Postal Service) to the GFWC PA 2nd Vice President.
State Chairmen: Your reports must be compiled, postmarked by March 1st of each administration, and sent via email to this officer. State Chairman will forward approved reports to their GFWC counterparts via email by March 15th of each administration.
Note: State Chairman’s Reporting Guidelines will be provided in a separate document.
Awards and Recognition will be presented at our Annual Convention.
What Information Should Be Included?
GFWC Pennsylvania’s reporting period is based on the calendar year (January – December), so every project and program carried out within that timeframe should be presented. Each narrative will include: details about the project; number of members participating; volunteer hours of clubwomen; dollars donated; dollars raised; dollars spent; and total number of projects or programs within each area. Think who, what, where, when, and how.
SUBMITTING YOUR REPORTS
All club reports are compiled and submitted to GFWC PA 2nd Vice President and Reporting Chairman by February 1st of each administration. The reports are then distributed to the appropriate State Chairman who will review and recommend outstanding projects and programs for recognition and awards. A maximum of four pages of the narrative is allowed per Community Service Project, Special Project or Advancement Area.
Have questions, need help or don’t know where to start? Contact GFWC PA 2nd Vice President!
Glossary of Reporting Terms
Community Service Programs: The programs and projects members initiate and participate in to serve their communities – they do not include statistics that relate to GFWC Partners.
Special Projects: The programs and projects GFWC members participate in to enable club members to educate, advocate, and engage in issues concerning Domestic Violence and the well-being of children.
Advancement Areas: Programs and Projects GFWC members participate in to promote specific issues, their mission and its activities to both club members and the community.
Affiliate Organizations: The organizations listed within each GFWC Program and Special Project area with whom GFWC has established a formal relationship and mutual understanding. The organizations are listed on the GFWC website and on our website under Affiliate Organizations.
Number of Projects: The numerical account of the programs and projects initiated and participated in by the clubs in your state.
Volunteer Hours: The amount of time that members worked on club approved programs and projects. Remember to multiply the number of members working on the project by the number of hours. (If 5 members participate for 1 hour – that equals 5 total volunteer hours).
Dollars Donated: The monetary amount given to programs and projects.
In-Kind Donation: Reflect the monetary value for goods provided to programs and projects. Refer to the GFWC IN Kind Donation Guide for estimated values.
Dollars Spent: Costs incurred by members, clubs, or State Federations to achieve Advancement Area goals.
Dollars Raised: Reflects the dollars earned from fundraising and development programs and projects.
Narrative: A written account of what the program and/or project entailed – the WHO, WHAT, WHY, WHEN, WHERE. This helps relate the details to how the project impacted the community.
GFWC Report Form: A statistical report form issued by GFWC PA (in a special mailing) to record statistical information on the programs/projects completed by the club in a specific year.
Reporting Period: The annual reporting period runs January 1 – December 31.
Awards: These are certificates given by the GFWC PA State Chairman at the annual convention or by GFWC at the annual International Convention. Partnership awards may also be given.
“Optimism is the faith that leads to achievement. Nothing can be done without hope and confidence.”
— Helen Keller
Join a Club Near You
Reach out to our membership chairman for help finding a club near you.
For general inquiries, contact Headquarters below or the Chairman of a specific program or advancement area.
1301 Allegheny Street, Suite 119
Hollidaysburg, PA 16648
T: 814-317-6489
[email protected]
